Colorado Child Care Assistance Program (CCCAP) Administration

• Colorado Child Care Assistance Program: Information for Counties

  The Colorado Child Care Assistance Program (CCCAP) provides child care assistance to families that are working, searching for employment or are in training, and families that are enrolled in the Colorado Works Program and need child care services to support their efforts toward self-sufficiency.

  The Colorado Child Care Assistance Program is administered through county departments of human/social services under the direction of the Division of Early Care and Learning, the lead agency for the federal Child Care and Development Fund (CCDF). The state reports policies related to child care assistance to the federal government through the Colorado State Plan for CCDF Services. ​

  View the Family Income Guidelines for CCCAP eligibility. Para español haga clic aquí. 
  
  This guide provides information for licensed providers seeking a fiscal agreement with one or more counties.

  Please refer to the Colorado Department of Human Services Memo Series for important updates and information regarding the management of CCCAP and the Code of Colorado Regulations rules regulating the Colorado Child Care Assistance Program. 
  
   

• CCCAP Allocation Task Group

  The CCCAP Allocation Task Group operates under the Finance Policy Advisory Committee (Sub-PAC). The task group designs the allocation formula and presents it as a recommendation to the Finance Sub-PAC. Currently, 12 voting members make up the task group, 9 from counties and 3 from the state. 

  CCCAP Allocation Task Group meetings are public. Meeting details may be found on the calendar. 
  
  View the CCCAP Allocation Formula Webinar from February 21, 2019.
  

• CHATS Modernization Project

  The Child Care Automated Tracking System (CHATS) is the automated system used by the state and its county partners to manage and monitor the Colorado Child Care Assistance Program (CCCAP). 

  Based on the recommendations provided in a comprehensive needs assessment completed by Berry Dunn in October of 2014, the Office of Early Childhood received funding to modernize the CHATS system. After a rigorous bid process, Deloitte was chosen to support the CHATS Modernization project.

  View the history of the project on the CHATS Modernization Project page. 

• Attendance Tracking System (ATS)

  Click here to log into the ATS via the Provider Hub. 

  
  Devices

  • We do not endorse any specific devices for ATS. However, the device you choose must operate using the iOS or Android operating system and it must be able to access the Apple App Store or Google Play. We recommend searching for "affordable tablets" online if you are still looking to purchase a device. We also recommend purchasing a secure device holder, which will allow you to attach a tablet or smartphone to a secure item to prevent someone from walking away with it. Examples of secure device holders are here and here. If you need assistance acquiring a device, we recommend talking to your Early Childhood Council. 

  
  Training

  • ATS Quick Reference Guides (Guides are available in both English and Spanish)
  • ATS Training Video Series: This playlist contains videos addressing:
    • Parent Community (Adding Delegates; Introduction to the Parent Kiosk)
    • Provider Community (Introduction; Send/Reset Activation PIN; Adding Delegates; Enroll a Child)
    • Mobile Devices (Send Activation PIN for Parent; Edit Private Pay Household Information)

  View this document for creating previous check-ins.
  
  Learn more about the Attendance Tracking System (ATS) and access training materials. Need more information? Review ATS frequently asked questions

  Waiver and Manual Claim Resources

  • ATS Waiver Request Form  (en español)
  • ATS Waiver Memorandum
  • View a printable version of the Manual Claims Form here 
    • Manual Claim Form Fillable PDF versionm, en español (information on Manual Billing with ATS  -- en español), 
  • Payroll Run Cycle: 2020/2021, 2021/2022, and 2022/2023 (para español haga clic aquí).

  
  Attendance Tracking System Updates and User Support Emails

  • April 18, 2018: Provider Update (en español) and Parent Handout (en español)
  • April 24, 2018: Provider Update
  • April 26, 2018: Provider Update and Parent Update
  • May 3, 2018: Provider Update and Parent Update (how to confirm care)
  • May 4, 2018: Provider Update (iPad Fixes, ELV Support, PIN Reminders)
  • May 16, 2018: Provider Update (en español) and Parent Handout (en español)
  • May 24, 2018: Provider Update (en español) and Parent Handout (en español)

   

• Log In for CHATS Users

  To log into the CHATS production and training environments, please use the links below: CHATS Production Environment  CHATS Pilot (Training) Environment

  
  If you need to reset your password in either the CHATS Pilot Environment or the CHATS Production Environment, please access the MyPassword Manager. If you are experiencing issues resetting your password, please contact OIT using one of the methods below:

  • Online Customer Portal *Preferred Method*
  • Phone: 303-239-4357
  • Email OIT_ServiceDesk_HQ@state.co.us

  If you have questions regarding the use of Two-Factor Authentication (2FA) or One Identity Manager (1IM), please utilize these reference materials:

  • CHATS Access Desk Aid
  • 1IM User Guide
  • 2FA User Guide
  • 2FA FAQ