How does the county decide rates?
Counties consider a number of factors in setting rates, such as how the local economy is doing, how many child care facilities are available, county budgets for the CCCAP program and the statewide Market Rate Survey. CCCAP provider payment rates are now tiered, based on Colorado Shines Quality Rating and Improvement System (QRIS) Levels 1-5. If you have a Fiscal Agreement with more than one county, you may be paid at different rates because each county determines what rates they pay.
View County CCCAP Policies and Rate Plan
Colorado Child Care Assistance Program State Established Daily Licensed Provider Reimbursement Rates - Effective 9/1/2021
View Memo on State-Established Rates
View 2017-18 Colorado Market Rate Study
Are there limits to how much a county can pay with CCCAP?
Counties are not allowed to pay more than a child care facility’s private-pay rates for the same services. In addition, each county sets a rate ceiling or the maximum rate the county will pay. The provider’s private-pay rates are compared to the county ceiling and the provider is paid the lesser of the two.
How will the county know how many CCCAP clients I have?
Your clients will be required to use the Attendance Tracking System (ATS) at your facility to record attendance. They will login using their PIN and check their child in/out to show the county that they have received care at your child care facility.
How do I use the Attendance Tracking System (ATS) to track clients?
Clients will use their PIN to log into ATS to record their child's attendance. You will be paid for the services you provide each time their presence is recorded. On rare occasions, you may be required to manually turn in claims for services provided to the county for payment. Manual claims require prior approval and instruction from the county.
How do I receive payment from the county?
Weekly payroll for attendance/billing through ATS is released every Thursday at midnight. The payment is for one week of care, two weeks prior from the payment date. Depending on your bank’s policies, direct deposit payments can be made within 1-3 business days. View the provider payroll run cycle for 2017/18
Payments are only made for the care that is provided that has been authorized by the county department of human/social services. Please make sure you have that authorization paperwork from the county BEFORE providing care.
Manual attendance/billing may only be used if you have an approved ATS waiver, or if you have approval from your county. You must submit complete, official manual claim forms within 60 days of the date that care was provided, or payment is forfeited. Manual claim forms are submitted with monthly attendance. Counties have 30 days to process manual claims, and payments are released at midnight on the date the claim is processed. View "Forms" for the manual claim form.
Will I need to pay taxes for CCCAP?
You are responsible for taxes that may be due on the income you receive from CCCAP. You will receive a Form 1099 from the county that you did business with. These forms are required to be mailed by January 31 of each year.